The acquisition CRM built for mineral buyers.
Not adapted from Salesforce. Built from day one for the way landmen actually buy mineral rights.
Owner database with NMA + NRI per tract. Deal pipeline from prospect through signed PSA. Call queue that knows when to push a callback. PSA generation from templates. TRRC permits indexed daily, inline with every owner record. One platform, one workflow — your whole acquisition operation on one screen.
Full product dashboard — owners, deals, permits
Mineral acquisition is broken.
Most landmen still run their acquisitions out of spreadsheets. The rest are bolting together 4 or 5 generic tools that were never built for this industry. Here's what that actually looks like.
Owners in one tab. Calls in another. PSAs in a folder.
Nothing talks to anything else. A missed callback costs a deal. A duplicated tract record costs three more. Every landman has felt this.
Salesforce wasn't built for a lessor
Generic CRMs don't know NMA, NRI, HBP, or a division order. Forcing a mineral acquisition workflow into a sales-rep pipeline is why 93% of the industry is still running on Excel.
No honest read on the pipeline
How many deals are in term sheet? Waiting on signature? Stalled past their callback date? You shouldn't have to build a spreadsheet to answer any of those.
TRRC data lives in a different universe
New permits hit TRRC daily. Your owner database, call sheets, and deal pipeline don't know. Permit-to-prospect is a copy-paste job every morning instead of a surfaced signal.
Everything a mineral buyer needs. Nothing they don't.
Data Import Engine
Upload your existing call sheets, owner databases, and county mineral holder tax roll lists. Scout parses the columns, maps them to owner records, and has your pipeline ready in minutes — not weeks. No manual re-entry, no lost history.
Owner Database
Every mineral and royalty owner you touch — contact info, tract details, NMA, NRI, ownership history, interaction log. Search, filter, and tag without spreadsheets.
Visual Deal Pipeline
Drag deals from Prospect to Term Sheet to Signed PSA to Closed. See your entire pipeline on one board. Never lose track of where a deal stands.
Call & Outreach Tracking
Log calls, set callbacks, track daily outreach goals, and see call history by owner. Built for the phone-heavy reality of mineral acquisition. Scout tells you exactly who to call next.
PSA Template Engine
Customize PSA templates once, generate signed-ready agreements in seconds. Owner data auto-fills. No more copy-paste errors, no more lost closings.
Acquisition Analytics
KPI dashboard — deals closed, dollars spent, calls logged, team performance. Know what's working without building reports from scratch.
Team Roles & Permissions
Owner, Manager, Project Manager, Agent — each with scoped visibility. Run a solo shop or scale to a full acquisition team without losing control.
Always know where your team stands.
Scout rolls every call, callback, offer, and signed deal into a live command view. Owners and managers see team activity, area heat, and pipeline health in one place — without chasing status updates or waiting on end-of-week reports.
Live Activity Feed
Every call, callback, response, offer, and status change rolls up in real time. Filter by agent, county, or deal stage — no waiting on end-of-day reports.
Pipeline Health
See how many owners are in each stage across every project area. Spot stalled deals before they die and reassign the ones that need a different touch.
Team Scorecards
Calls logged, contacts reached, offers sent, deals closed — daily and weekly. Measure what your team is actually doing without building another spreadsheet.
Area Intelligence
Drill down by county, basin, or project. See which plays are heating up, where your team is landing deals, and where to redeploy calls next week.
Most landmen still run on spreadsheets.
The rest are trying to force-fit Salesforce or paying for enterprise data platforms that weren't built for mineral acquisition. Here's how Scout stacks up against how landmen actually work today.
| Feature | Scout | Spreadsheets | Salesforce | Enverus |
|---|---|---|---|---|
| Built for mineral acquisition | partial | |||
| Mineral owner schema (NMA, NRI, tracts) | partial | |||
| Call sheet + tax roll import | partial | partial | ||
| TRRC permit tracker included | partial | |||
| PSA template generator | ||||
| Deal pipeline (prospect → close) | partial | |||
| Call tracking & daily outreach goals | partial | |||
| Landman role hierarchy | partial | |||
| Starts at | $99/mo | Free | $165/user/mo | $$$$ |
Scout is built specifically for mineral acquisition — not adapted from sales CRM
Every TRRC drilling permit,
updated daily.
Scout includes full access to our TRRC permit tracker — new permits in your counties turn into new acquisition targets the same day they're filed.
Explore the Permit TrackerScout FAQ.
How is Scout different from Salesforce or HubSpot?
Salesforce and HubSpot were built for generic B2B sales. Scout was built from day one for mineral acquisition — owner databases with NMA and NRI, PSA generation, permit-to-deal pipelines, and landman role hierarchies. You shouldn't need five tools to close a mineral deal.
Can I import my existing spreadsheets and call sheets?
Yes. Scout's Data Import Engine handles CSVs, Excel sheets, county mineral holder tax roll lists, and exports from Salesforce, HubSpot, or Airtable. Most teams are running on Scout by the end of their first afternoon.
Is the TRRC Permit Tracker included with Scout?
Yes. Every Scout plan includes full access to the Permit Tracker — new permits in your target counties become acquisition targets the same day they're filed.
What does Scout cost?
Plans start at $99/month for independent landmen. The Trial plan is free forever with limited features. Company plans for acquisition teams are $149/user/month. See the full pricing breakdown on our pricing page.
How long does onboarding take?
Most teams are fully operational within a single afternoon. The import engine handles your existing data, and our team walks you through the setup live.
The acquisition standard for landmen.
See Scout on a 20-minute demo. Bring a real deal. We'll show you how it would run in the platform.