1. Acceptance of Terms
These Terms of Service ("Terms") are a binding agreement between you and OGLandman LLC, a Texas limited liability company ("OGLandman," "we," "us," or "our"), the company behind Scout, the TRRC Permit Tracker, the M&A Directory, and the County Records Directory (together, the "Services"). By creating an account, subscribing, or otherwise using the Services, you agree to these Terms and to our Privacy Policy, which is incorporated by reference.
You must be at least 18 years old and able to form a binding contract to use the Services. The Services are intended for business and professional use in oil and gas acquisition, not for personal, household, or consumer use. If you use the Services on behalf of a company or other organization, you represent that you have authority to bind that organization, and "you" refers to that organization.
2. The Services
OGLandman provides software for oil and gas mineral, royalty, and working-interest acquisition:
- Scout: an acquisition CRM with an owner database, a deal pipeline, a manual call-result log, PSA and offer-letter generation with executed-document detection, a per-deal document vault, and AI-assisted import.
- TRRC Permit Tracker: a free, email-gated tool that publishes Texas Railroad Commission drilling-permit records, pulled daily and searchable by county, operator, and lease.
- M&A Directory: a free, open database of oil and gas corporate transactions and operator lineage.
- County Records Directory: a free reference to where county land records live, with coverage dates traced to public sources.
Scout is the paid, subscription product. The Permit Tracker, M&A Directory, and County Records Directory are provided free of charge and may change or be discontinued at any time. We may add, modify, or remove features across any of the Services.
3. Accounts and Team Access
You are responsible for the accuracy of the information you provide when creating an account and for keeping it current. You are responsible for safeguarding your credentials and for all activity that occurs under your account. Notify us promptly at support@oglandman.com if you suspect unauthorized use.
If your plan includes multiple seats or roles (for example, owner, manager, project manager, or agent seats), the account owner is responsible for the conduct of every user they invite and for ensuring those users comply with these Terms. Access, visibility, and permissions among team members are controlled by the roles you assign within Scout.
4. Subscriptions, Trials, and Billing
Scout is sold as a subscription on the tiers and prices published at oglandman.com/scout#pricing, which are incorporated into these Terms at the price in effect when you purchase. Subscriptions are billed in advance on a monthly or annual cycle, as you select, and automatically renew for successive periods until cancelled.
New subscriptions begin with a 14-day free trial. A valid payment method is required to start the trial. If you do not cancel before the trial ends, your paid plan begins automatically on the day after the trial period and your payment method is charged for the plan you selected. You may cancel at any time before the trial ends from your account settings to avoid being charged.
Seat-based tiers are billed per seat, subject to any stated seat minimum, and adding seats or agent seats increases your charge accordingly. You authorize us and our payment processor to charge your payment method for all applicable fees, including recurring subscription fees, seat charges, and any credit top-up packs you purchase.
Prices are exclusive of taxes; you are responsible for any sales, use, or similar taxes. We may change subscription prices, and we will give notice of a price change before it applies to your next renewal. If a payment fails, we may retry the charge, and your access may be limited or suspended until the balance is paid.
5. Credits and Top-Up Packs
AI-assisted actions in Scout (such as AI-assisted import, template detection, and signature or terms extraction) are metered in credits. Each paid tier includes a monthly credit allowance that resets on your billing date and does not roll over. Deterministic and manual work, including generating documents from a saved template, manual data entry, and call logging, does not consume credits.
You may purchase one-time credit top-up packs. Purchased credits are used only after your monthly allowance is exhausted and do not expire while your account is active. When your available credits reach zero, AI-assisted actions pause until you add credits or your allowance resets; deterministic and manual features continue to work. Credit allowances and top-up packs are described at oglandman.com/scout#pricing.
6. Refunds
Except where required by law, all fees are non-refundable. If you cancel a subscription, you keep access through the end of the period you have already paid for, and the subscription does not renew; we do not provide partial or pro-rated refunds for the unused portion of a period, and we do not refund annual plans mid-term. One-time credit top-up packs are non-refundable once purchased.
7. Cancellation
You may cancel your subscription at any time from your account's billing settings. Cancellation stops future renewals; your access and features continue until the end of the current paid period, after which your plan ends. See the Refunds section above for how fees are treated on cancellation, and the Your Data section for how your data is handled after your plan ends.
8. Your Data and Content
You retain all ownership of the data and content you submit to the Services, including owner records, deal information, call logs, uploaded documents, and templates ("Your Data"). We do not sell Your Data, and we do not use it for advertising.
You grant us a limited, non-exclusive license to host, store, process, transmit, and display Your Data solely to provide and maintain the Services for you, including through the subprocessors described in our Privacy Policy. You represent and warrant that you have the rights necessary to submit Your Data and to grant this license, and that Your Data and your use of the Services comply with applicable law.
You may export Your Data at any time in standard formats such as CSV. After your plan ends or your account is terminated, Your Data remains available for export for 7 days, after which it is permanently deleted from our production systems within 14 days. Backups are purged on a rolling schedule thereafter. You may request complete account deletion at any time by contacting support@oglandman.com.
9. AI-Assisted Features
Some features use artificial intelligence to help you work faster, such as mapping spreadsheet columns during import, detecting document templates, and extracting signatures or terms from documents. To provide these features, the relevant portions of Your Data are processed by our AI provider, Anthropic, through its API. Anthropic does not use data submitted through its API to train its models. Our subprocessors are described in our Privacy Policy.
AI output is assistive, not authoritative. It can be incomplete or incorrect, and you are responsible for reviewing and verifying any AI-assisted result before you rely on it. You are responsible for the accuracy of the data you import and the documents you generate.
10. Documents; No Legal, Title, or Investment Advice
Scout can generate documents such as purchase and sale agreements and offer letters by filling your templates and deal inputs into a document. These documents are drafts produced from your own templates and data. OGLandman is not a law firm, is not your attorney, and does not provide legal, title, tax, or investment advice. Nothing in the Services is a substitute for review by a qualified professional, and you are solely responsible for the legal sufficiency and use of any document you generate.
Scout does not perform title work such as runsheets, chain-of-title, abstracting, or curative, and does not verify ownership or interest. The Permit Tracker, M&A Directory, and County Records Directory present information drawn from public records and other sources; coverage dates are noted where provided, and you should confirm any result against the official source before relying on it.
11. Acceptable Use
You agree not to:
- use the Services to violate any law or regulation, or to infringe anyone's intellectual property or privacy rights;
- upload malware, attempt to gain unauthorized access to the Services or other users' accounts, or interfere with the integrity or performance of the Services;
- scrape, resell, sublicense, or redistribute the Services or data from them except as expressly permitted;
- misrepresent your identity or your authority to bind an organization; or
- use the Services to send communications in violation of applicable law.
Scout does not place calls or send messages on your behalf; any calling, texting, or mailing is outreach you conduct yourself. You are solely responsible for that activity and for complying with the laws that govern it, including the Telephone Consumer Protection Act and applicable do-not-call and consent rules.
12. Intellectual Property
The Services, including the software, design, and the OGLandman and Scout names and logos, are owned by OGLandman and its licensors and are protected by intellectual property laws. We grant you a limited, non-exclusive, non-transferable, revocable license to access and use the Services for your internal business purposes during your subscription, subject to these Terms. We reserve all rights not expressly granted.
If you send us feedback or suggestions, you grant us a perpetual, royalty-free license to use them to improve the Services, without obligation to you.
13. Third-Party Services
The Services rely on third-party providers, including our payment processor, Stripe. When you purchase a subscription or credits, your payment is processed by Stripe, and your use of that payment flow is also subject to Stripe's terms. We do not store your full payment card numbers. Third-party providers are responsible for their own services, and we are not liable for them.
14. Disclaimers
The Services are provided "as is" and "as available," without warranties of any kind, whether express, implied, or statutory, including any implied warranties of merchantability, fitness for a particular purpose, title, and non-infringement. We do not warrant that the Services will be uninterrupted, error-free, or secure, or that any data, permit record, transaction record, or AI-assisted result is accurate, complete, or current. You use the Services and rely on any result at your own risk.
15. Limitation of Liability
To the maximum extent permitted by law, OGLandman and its officers, members, and suppliers will not be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, or for any loss of profits, revenue, data, or goodwill, arising out of or relating to the Services, even if advised of the possibility. Our total aggregate liability for any claim arising out of or relating to the Services or these Terms will not exceed the amount you paid us for the Services in the 12 months before the event giving rise to the claim. Some jurisdictions do not allow certain limitations, so some of these may not apply to you.
16. Indemnification
You agree to indemnify and hold harmless OGLandman and its officers, members, and suppliers from any claims, damages, liabilities, and expenses (including reasonable attorneys' fees) arising out of Your Data, your use of the Services, your violation of these Terms, or your violation of any law or third-party right.
17. Term and Termination
These Terms apply while you use the Services. You may stop using the Services and cancel your subscription at any time. We may suspend or terminate your access if you violate these Terms, fail to pay, or use the Services in a way that risks harm to us, other users, or third parties. We may also discontinue a free tool at any time.
On termination, your right to use the Services ends. The Your Data section governs export and deletion after termination. Provisions that by their nature should survive, including data ownership, the license you grant on feedback, intellectual-property ownership and reservation of rights, disclaimers, limitation of liability, indemnification, the Governing Law and Disputes section, and the General provisions, survive termination.
18. Governing Law and Disputes
These Terms are governed by the laws of the State of Texas, without regard to its conflict-of-laws rules. Before filing any claim, you agree to first contact us at support@oglandman.com and attempt in good faith to resolve the dispute informally for at least 30 days.
If the dispute is not resolved, you and OGLandman agree that the state and federal courts located in Midland County, Texas have exclusive jurisdiction and venue over any dispute arising out of or relating to these Terms or the Services, and each party consents to personal jurisdiction there.
19. Changes to These Terms
We may update these Terms from time to time. If we make a material change, we will provide notice by email or in-app notification at least 30 days before it takes effect. Your continued use of the Services after a change takes effect means you accept the updated Terms. The date at the top of this page shows when it was last updated.
20. General
These Terms and the Privacy Policy are the entire agreement between you and OGLandman regarding the Services and supersede any prior agreements. If any provision is found unenforceable, the rest remains in effect. Our failure to enforce a provision is not a waiver. You may not assign these Terms without our consent; we may assign them in connection with a merger, acquisition, or sale of assets. Neither party is liable for delays or failures caused by events beyond its reasonable control, including natural disasters, war, labor disputes, governmental action, and failures of third-party networks, utilities, or providers.
21. Contact
Questions about these Terms can be sent to support@oglandman.com. OGLandman LLC is a Texas limited liability company served through its registered agent, ZenBusiness Inc. Our mailing address is available on request at support@oglandman.com.